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Why You’re Hesitant to Make a Software Change and Why You No Longer Have to Be!

March 11th, 2010 Bhavesh Ashani No comments

According to many or most sociologists, people do not adapt well to change. We are “creatures of habit” and we naturally react to our environment instead of changing it. According to this Benchmark Preview for 2010, our avoidance to change proves to be true within the software world as well. “Over 53% of implementing organizations self-assess their ability to deal with change as fairly poor or very poor” in addition, “Nearly 50% of companies in the process of implementing ERP software have not yet started their organizational change, training, or communication plans. 42% have not developed a business case and ROI analysis, which suggests companies are not ready to measure and manage the business benefits they expect to achieve.”

Although change is not something we accept by nature, we need to acknowledge the necessity of it within the software and technology world in order to improve our chances of success. I’ve pointed out to you that change isn’t easy for us to handle, so why not make your software upgrade easier on you and your colleagues? Sandeep Walia, President and CEO of Ignify points out how usability can be the cornerstone of success and failure for a CRM implementation. Microsoft Dynamics acknowledges the difficulty of taking that rather intimidating leap and creates ERP software solutions similar to the programs you use on a daily basis such as Microsoft Office and Microsoft Outlook, but still have the power to manage the overall spectrum of your business.

For example the screen below shows the Dynamics ERP home page for a financial controller. An intuitive home page like this not only makes the software less intimidating it also provides a daily starting point for users of the system and allows them to manage their work better.

DYNAMICS AX FINANCIAL CONTOLLER ROLE CENTER

Microsoft Dynamics ERP provides approximately 35 such role centers and dashboards out of the box to make your implementation successful and improve adaptability. Another example shown below is the home page of an Accounts Payable Manager

DYNAMICS AX ACCOUNTS PAYABLE ROLE CENTER

To make your ERP implementation pack a punch and deliver ROI you need several factors that you need to put into motion, such as organizational change, training, and communication plans . This is where Ignify comes in, to make this transition complete so you can see the results you paid for and deserve.

Bhavesh Ashani is the Vice President of Ignify. Ignify is a technology provider of ERP, CRM, and eCommerce software solutions to businesses and public sector organizations. Ignify is a global Microsoft Dynamics Inner Circle Partner and ranked in the top 1% of Microsoft Dynamics partners. Ignify has been included as the fastest growing business in North America for 3 years in a row by Deloitte, Inc Magazine and Entrepreneur Magazine.

So in conclusion, even though it’s our “natural” response to avoid change, don’t be scared! If you’re experiencing difficulty with your current systems, you need to make an essential change and NOW before it’s too late.

Do More with Less! Drive productivity with ERP Software in the New Economy

March 2nd, 2010 Bhavesh Ashani No comments

Given the turbulent economy in 2009, companies were forced to do more with less, be more deliberate with IT budgets, and demand a higher ROI from their enterprise software initiatives. To my surprise, while many large companies have been cutting IT budgets in 2009, companies in the small and mid-sized sector have been investing large amounts of their budgets in ERP solutions and I believe this strategy will pay off. Here’s why…

ERP software drives productivity by leveraging an integrated framework making it possible to “do more with less, be more deliberate with IT budgets, and demand a higher ROI”. Investment in software isn’t always an easy undertaking during a turbulent economy, but if you step back and look at the big picture, it’s an essential move if you want to come out of the downturn ahead of the competition. A study by the McGraw-Hill Laboratory shows that “companies who continued strategic spending during a recession outperformed non-spenders and experienced revenue growth of 275 percent during the first full year of recovery.” For example, in the Order Central implementation of the Dynamics ERP for the Microsoft Business Solutions division of Microsoft – the ERP implementation was able to help drive cost savings of U.S. $2 million a year in reduced IT support requirements and U.S.$1.5 million in reduced staffing requirements. That is approximately $3.5 million of savings a year! No small change even for a giant like Microsoft.

So how did these savings come into play? There is no single magic bullet. It is a combination of reduction of many manual processes that lead to higher productivity. For example at Microsoft Business Solutions a report that used to take 2 person days of effort is now produced automatically by the system in minutes. Deb Remboldt, Accounting Services Manager at MBS validates this. According to her, "All our worldwide partners now have online access to their statements and invoices. Through this online functionality, they can advise our credit and collections team on what invoices they are paying and which credit notes to allocate online. This functionality has already streamlined this process significantly and simplifies this interaction.”

According to Mary Foley in a recent ERP for Small Business article on Technology.Inc.com, “The time is ripe for small and mid-size businesses to adopt enterprise resource planning (ERP) applications." There are more options than ever targeting the small and mid-size business sector. ERP used to be a multi-million dollar project. It no longer is. By leveraging pre-built configurations that partners like Ignify bring to the table and leveraging the ERP creatively to use more out of the box functionality a sub million dollar ERP implementation can be a reality for a full organizational cross-functional implementation that can span financials, supply chain and inventory optimization.

It may just be the best time to advance your company into an ERP solution that’s right for you. What are you waiting for?

Bhavesh Ashani is the Vice President of Ignify. Ignify is a technology provider of ERP, CRM, and eCommerce software solutions to businesses and public sector organizations. Ignify is a global Microsoft Dynamics Inner Circle Partner and ranked in the top 1% of Microsoft Dynamics partners. Ignify has been included as the fastest growing business in North America for 3 years in a row by Deloitte, Inc Magazine and Entrepreneur Magazine.